This policy informs you on ways Yellow Pages (Malta) Limited (hereinafter referred to as “Yellow”) collects and uses your personal information in connection with recruitment processes, both online and offline. Although this policy describes the broadest potential use of personal information, we may make less use of your personal information than is described here.
Yellow Pages (Malta) Limited collects, uses, shares, or otherwise processes personal information that you provide to us when you apply for a vacancy, or that we may otherwise obtain or generate, which relates to you.
This statement explains the data we collect from you and its use.
1. What information do we gather about you and where do we obtain it from?
You may provide personal information to Yellow. Yellow may ask for certain data, including your CV, educational and employment background, contact information and preferences, job qualifications, and any vacancies for which you would like to submit an application. You also may choose to provide Yellow additional information, such as transcripts, employment references and related information, and compensation requests. In addition, Yellow may collect information from third parties, for example, in connection with a background or employment check and/or an employment reference.
Special Categories of Information. Yellow does not request or require special categories of information concerning religion, health, sexual orientation, trade union membership, genetic data, biometric data (including fingerprint) or political affiliation in connection with recruiting. If you have a disability and would like Yellow to consider any accommodation, you may provide that information during the recruitment process. We may ask for information such as race or ethnicity for the purpose of monitoring equal opportunity while information about your nationality may be needed in order to confirm whether we would need to apply for a residence permit in your respect; however, we do not otherwise require applicants to provide race or ethnicity information, and if you provide this information, it will not be viewable in the hiring or selection process.
2. Use of your personal information
3. On what basis do we use your personal information?
We process your personal data as necessary in order to take steps at your request to assess your eligibility to be offered employment with Yellow. Your provision of personal information in connection with recruiting is voluntary, and you determine the extent of information you provide to Yellow, however, please note that if you decide not to provide information, it may affect our ability to consider you for employment.
Your provision of personal information in connection with the recruiting or job application process confirms your consent for Yellow to collect that information and to use, transfer, retain and share it with third parties as specified in this policy.
To the extent that information you provide contains details of your racial or ethnic origin; political opinions or beliefs; religious beliefs; membership in a trade union or political party; physical or mental health or condition; sexual orientation; commission or alleged commission of an offense or related proceedings; job evaluations or educational records, trade union membership, genetic data, biometric data, you expressly authorize Yellow to handle such details as specified in this policy.
There may be instances where we are legally obliged to process your personal information.
4. Recipients and sharing of your personal information
Your personal information will be received by Yellow Pages (Malta) Limited’s representatives and employees strictly as is necessary for connection with recruiting, employment, corporate governance and legal or regulatory requirements.
We may also share your personal information with any of the following:
• our professional advisors strictly as required for consultation purposes or for compliance with our legal obligations;
• regulators, governments and law enforcement authorities as and when this is required under applicable laws and regulations;
• courts, tribunals, arbitrators or other competent bodies who may have authority to request such personal information;
Yellow requires that its service providers and such other third parties keep your personal information confidential and that they only use the personal information in furtherance of the specific purpose for which it was disclosed.
5. Transfers outside the European Union
We may transfer your personal information outside of Malta. The countries to which your personal information is transferred may not offer an equivalent level of protection for personal information to the laws of Malta. Where appropriate, we will take steps to ensure your information is transferred subject to appropriate safeguards, such as by entering into data transfer agreements. Where we have put data transfer agreements or similar safeguards in place, we may be able to make a copy of this available to you if you contact us via one of the methods set out under the header “Contact Us” below.
6. How long will we keep your personal information?
Yellow may retain your information to consider you for other job opportunities for a period of not more than 6 months. You may ask us not to keep such information or to delete or rectify this information at any time. To the extent permitted or required by law, Yellow may delete data at any time; accordingly, you should retain your own copy of any information you submit to us.
You may access and correct any personal information you have submitted online through our website by sending an email to firstname.lastname@example.org
We use reasonable efforts to safeguard the integrity, availability and confidentiality of all personal data that we process relating to you and regularly review and enhance our technical, physical and managerial procedures so as to ensure that your personal data is protected from:
• unauthorised access;
• improper use or disclosure;
• unauthorised modification;
• unlawful destruction or accidental loss.
To this end, we have implemented security policies, rules and technical measures to protect the personal data that we have under our control. All our employees and data processors, who have access to and are associated with the processing of personal data, are further obliged to respect the confidentiality of our data subjects.
By its very nature, however, the Internet is not a secure medium and data sent via this medium can potentially be subject to unauthorised acts by third parties. We cannot guarantee the privacy or confidentiality of any information passing over our website.
Moreover, data sent via the Internet may be transmitted across international borders even where the sender and receiver of information are located in the same country. Consequently, data relating to you may be transmitted via a country having a lower level of data protection than that existing in your country of residence. We shall accept no responsibility or liability whatsoever for the security of your data while in transit through the Internet.
9. Your Rights
You have the right to:
• Withdraw your consent when your personal data is processed on the basis of your consent. The withdrawal of your consent shall not affect the lawfulness of processing before the withdrawal of your consent.
• Ask Yellow Pages (Malta) Limited about the processing of your personal information, including to be provided with a copy of your personal information held by Yellow Pages (Malta) Limited;
• to request the correction and/or deletion of your personal information, or restrict or object to the processing of your personal information;
• to request to obtain and reuse your personal information for your own purposes across different services; and
• to complain to a competent supervisory authority, or to a court of law, if your data protection rights are violated or you have suffered as a result of unlawful processing of your personal information.
If you would like access to the information that we hold about you, if any of the information that we hold about you is inaccurate or out of date, or if you wish to withdraw your consent to the processing of your data or to restrict or object to us processing it, please let us know by getting in touch via one of the methods set out under the header “Contact Us“ below.
If you object to our processing of your personal information, we will respect such requests in accordance with our legal obligations. Your objection may mean that we may not be able to perform the actions necessary to achieve the purposes set out above.
Yellow Pages (Malta) Limited may be required or entitled to retain your information to comply with legal and regulatory obligations and to protect and exercise our legal rights and legitimate interests.
10. Your Responsibilities
You are responsible for the information you provide or make available to Yellow and you must ensure it is honest, truthful, accurate and not misleading in any way. You must ensure that the information provided does not contain material that is obscene, defamatory, or infringing on any rights of any third party and is not otherwise legally actionable. Further, if you provide any information concerning any other person, such as individuals you provide as references, you are responsible for providing any notices and obtaining any consents necessary for Yellow to collect and use that information as described in this policy.
Yellow Pages (Malta) Ltd is the controller of your personal information. The contact person for data protection related matters is Michael Cassar Torreggiani.
Should you have any questions, comments and requests regarding the processing of your data you may contact us through any of the following methods:
By phone: 21 252 252
By email: email@example.com
By mail: The Data Protection Officer
Yellow Pages (Malta) Ltd Directories Building Triq Il-Pitkali Marsa MRS2293 Malta